Inbound process

Receiving process

One good tip is the implementation of a standard routing guide for supplier compliance. The routing guide will establish a set of mandatory rules that will be used for all vendor-manged inventory (VMI) and customer pick-up (CPU) shipments.

Inspecting goods 

Before accepting a delivery, it's crucial to conduct a quality check to ensure the items are not incomplete, damaged or malfunctioning. 

Check if the delivery has come to the right place by matching the details on the Purchase Order issued by your business, such as: 

• The date and time when the goods arrived 
• The name of the carrier and driver 
• Check off quantities and description of goods against the purchase order 
• Check all products for possible damage caused during shipping 

While in a warehouse, it’s not always feasible to open each carton and check every single item, particularly for large shipments. So in these cases, you may wish to complete a spot check rather than open every carton.

If you find some error in your received process, notify the supplier with details of the issue in collect visual proof of your cargo in real-time. 

Efficient reception equipment 

Having the right tool is a big step forward in recording tasks. With a warehouse management system (WMS) or Enterprise resource planning (ERP), you can implement purchase orders and receiving features. The system can make receipt/load appointments in advance, or reserve docks, doors and staging areas. 

While the above tips may have high or low relevance to the goods you receive, when it comes to physical goods receipt, we always recommend to achieve a successful inbound process. In your inspections, create a method to record the "Proof of Condition" of your goods.

With Cargosnap you can use your smartphone to take pictures to show your customers in real-time the cargo is safely secured. Keep control of your handling processes, minimize risks, save money, and improve your workflow with transparency.